Frequently Asked Questions (FAQs) - Major Group Accreditation and Pre-Registration at CSD Meetings
Major Group Accreditation and Pre-Registration at CSD Meetings
- What are the major groups?
- What is the role of the Major Groups?
- What are the opportunities for Major Groups to engage?
- What are the Organizing Partners and how are they selected?
- Secondary passes for MG
- How do I register to the Rio+20 Conference?
- I have registered to the Conference is there anything I need to do?
- My organization is accredited. What do I need to do now?
- How do I get my organization accredited?
- My organization has requested special accreditation for Rio+20 but we have not heard anything, should I worry?
- How can my organization participate in the Preparatory Meetings leading up to Rio+20?
- I heard there is a second level of accreditation for participation, how do I get these?
- What is ECOSOC consultative status?
- What is the CSD Roster?
- What about the NGOs that were accredited to the World Summit on Sustainable Development?
- How do I apply for consultative status with the Economic and Social Council? (ECOSOC)
- What if I do not belong to an organization? Can individuals participate?
- How can experts from the academic world participate?
- I am the mayor of a city. How can I participate?
- I represent a private company. Can I participate?
- How can journalists and other media representatives participate?
- My organization is in consultative status with ECOSOC, but we have not received an invitation letter to participate in PrepCom and intersessional meetings. Do we need one?
- Is there any funding available to support my organization's participation in the Rio+20 process?
- How many representatives are allowed to register?
- My organization is not accredited but I am interested in contributing to the Rio+20 process, how can do so?
- My organization would like to use visual recording equipment at Rio+20. What is required?
- How do I hold a side event at Rio+20?
- How do I register for a SD-Learning event at Rio+20?
- How can I participate in Partnerships events in Rio?
- How do I host a kiosk or pavilion at Rio+20?
- Do I need to pre-register speakers for side events or trainers for SD-Learning events?
- How can young people participate at Rio+20? What about people under 18 years old?
- I have not received a confirmation for my accreditation / When will I know whether my request for accreditation has been approved?
- Are comments made by Member States to the zero draft of the outcome document going to be made available to the public?
- How do I obtain a visa and how much does it costs?
- What do I need to do when I get to Rio?
- Will there be transportation for the participants from airport and to the conference venue?
- How will I be able to stay informed on all the activities going on?
- Can I participate in the negotiation?
- Will there be meeting room available for my delegation to meet?
- Are there rooms available for Major groups press conferences?
- Is there a way to quickly catch up on where negotiations stand if I have not been able to follow the negotiation process?
- Can I distribute documents in Rio?
- Will there be pidgeon holes to distribute books and other material to Heads of states ?
Q1: What are the major groups?
The concept of the nine Major Groups comes from Agenda 21. As will be remembered, UNCED ? the UN Conference on Environment and Development in Rio in 1992 agreed to understand civil society in the context of sustainable development negotiations at the UN as the nine Major Groups. Having made the decision to designate civil society into nine Major Groups, the outline and rationale was explained in detail in Chapter 23 of Agenda 21. The Major Groups as defined by Agenda 21 are: Women, Children and Youth, Farmers, Indigenous Peoples, NGOs, Trade Unions, Local Authorities, Science and Technology, Business and Industry.
Q2: What is the role of the Major Groups?
The UN General Assembly resolution calling for Rio+20 encourages the participation of all Major Groups at all stages of the preparatory process and gives them a formal role both in the preparatory process and the Conference itself. Major Groups engage in discussions with UN entities and Member States in informal and formal spaces. A large number of organizations belonging to different Major Groups share their views in key aspects of the UN Sustainable Development agenda, implement projects, distribute information, and coordinate official statements and position papers. These views and experiences are shared according to established rules of procedure and participation at CSD11. This usually translates in statements made by representatives of Major Groups in the context of the official process as well as informal lobbying with Member States. Thanks to an exceptional decision of the Rio+20 Bureau, Major Groups and other stakeholders from around the world were invited to contribute to the compilation document used to prepare the Zero draft of the outcome document. The invitation resulted in more than 700 contributions ? of which one hundred were from governments, the rest from civil society and the private sector.
Q3: What are the opportunities for Major Groups to engage?
Third PrepCom During the Preparatory Committee (PrepCom), which will take place on 13-15 June before the Conference, interactive briefings with the Bureau will be held every day. Major Group representatives were allocated 150 secondary passes to access the meeting room. Each Major Groups is developing a process to allocate these passes. Others will be able to watch the deliberation from webcast and overflow rooms. Organizing partners will manage the process to allocate these passes, develop the statements and attend the Roundtables. Rio+20 Conference Major Group representatives were allocated 150 secondary passes to access the meeting room. Each Major Groups is developing a process to allocate these passes. Others will be able to watch the deliberation from webcast and overflow rooms. One representative from each Major Group sector will make statements during the opening of the High Level Segment. Three high level representatives from each Major Groups sector will also take part at the High Level Roundtables. . Major Group representatives were allocated 150 secondary passes to access the meeting room. Each Major Groups is developing a process to allocate these passes. Others will be able to watch the deliberation from webcast and overflow rooms. Organizing partners will manage the process to allocate these passes, develop the statements and attend the Roundtables. Side events Major Groups will organize hundreds of side events in topics related to the themes of the Conference and more broadly to Sustainable Development (more information is available here). Most of these side events are open to the public and attendants can usually ask questions or engage in discussions with representatives from other civil society organizations, governments or UN entities. Informal bilateral meetings In addition, different governments and groups of governments (such as the EU, G77, USA, CANZ, etc.) may request informal meetings with representative from Major Groups. Dialogue days Major Groups and other stakeholders were invited to attend the Brazilian-led dialogue days on sustainable development to be held during 16-19 June. More information available here.
Q4: What are the Organizing Partners and how are they selected?
Each Major Groups sector designates organizations that act as organizing partners (OPs) to support a fluid communication with the United Nations Secretariat, as well as to facilitate its engagement in UN processes on sustainable development. The OPs are selected among the constituencies of the each of the Major Groups sector and must fulfil the following criteria: - be accredited to ECOSOC - have a global outreach - have close and thorough understanding of UN processes, as well as a deep understanding of the thematic issues on the CSD agenda. The CSD secretariat (the UN Division for Sustainable Development) evaluated organizations interested in becoming Organizing Partners according to the aforementioned criteria. Candidates were then recommended to the Secretary of the Conference, which invited the designated OPs for each of the nine Major Groups sector. The OP assignment is unpaid, though small funds have been made available to the OPs so they could initiate and carry out information dissemination to their constituencies on the Rio+20 process. Tasks of the OPs include: - coordination of work between the constituencies of the Major Groups - facilitating information flow and communication between the UN secretariat and the Major Groups, including the distribution of relevant documents to the work of the Major Groups on Rio+20 - supporting the UN secretariat in various tasks, including for example the distribution of speaking slots in plenaries and the fair distribution of secondary passes to have access to events where seating may be restricted
Q5: Secondary passes for MG
The participation of NGOs at the Rio+20 Conference is open to everyone who has registered. Nevertheless, due to limitations related to space availability and security issues, access will be restricted to some of the conference activities, namely the plenary and the High Level Roundtables that will be held during the Conference as well as the Dialogues on Sustainable Development that will be held from 16-19 June. Major Group Organizing Partners are facilitating an open process to assign the secondary passes needed to access the mentioned event. The deadline for nominations is 9 June. Please check each Major Groups sector web page to see the procedure put in place to allocate these passes. For instance, the link to the NGO Major Groups sector procedure is: http://www.un-ngls.org/IMG/pdf/Participation_and_Access_Passes--FINAL_FINAL_V.pdf
Q6: How do I register to the Rio+20 Conference?
The deadline for pre-registration for accredited NGOs and other Major Groups organizationswas 27 May 2012. No more registrations are possible after that date. Pre-registration confers access to the Conference, the PrepCom, the Dialogue days and side events in the Riocentro Convention Center. More information about Major Groups can be found online here.
Q7: I have registered to the Conference is there anything I need to do?
When you registered you were issued a confirmation letter with a unique reference number. Please print that letter and bring to the registration desk in Rio with a valid photo ID or national passport. Come as early as possible, we open on June 7. See registration hours and further logistic information online here. If you do not already have this letter, you can print it by following these 3 steps: Step 1. Login here. Step 2. Click on "Registrations", and on Rio+20. Step 3. Click on "View Confirmation Letter" and print.
Q8: My organization is accredited. What do I need to do now?
If you are planning to attend the Rio+20 Conference and its related preparatory meetings, you must be pre-registered online by 20 May 2012 through an accredited organization in order to check in at the Conference and receive a grounds pass. Only holders of an official Conference grounds pass will be able to participate in any official proceedings and side events on the premises.
Q9. How do I get my organization accredited?
It is now too late to get organizations accredited. The deadline to request special accreditation was 20 February and requiring ECOSOC status takes more than a year. You may request to be included in your national delegation by contacting the relevant ministry in your government. Some UN Member States welcome the inclusion of Major Groups delegates as part of their national delegations to major conferences and summits as a means of facilitating registration and access to official proceedings. You can search for your organization's name within the online database of NGOs holding consultative status with ECOSOC (a consolidated list is also available online here). If your organization is on the CSD Roster, it will be listed online here. To confirm if your organization was accredited in the WSSD, check online here. Organizations that received a special accreditation for Rio+20 can be found online here. If your organization is not found on any of those four lists, but you believe it is accredited, please contact the NGO Branch directly here.
Q10. My organization has requested special accreditation for Rio+20 but we have not heard anything, should I worry?
On May 22, the United Nations General Assembly endorsed a decision (A/66/L.44) to specially accredit more than 800 non-governmental organizations to the Rio+20 Conference ? all those recommended by the Secretariat (in Annex I). All accredited organizations had until 27 May 2012 to register participants to attend the Conference. Pre-registration is REQUIRED for everyone to access the Riocentro convention center, including for the Third PrepCom, official side events, the Sustainable Development Dialogues, and the Rio+20 Conference itself. The original 20 May deadline was extended until 27 May 2012. Pre-registration is now closed.
Q11: How can my organization participate in the Preparatory Meetings leading up to Rio+20?
The following Rio+20 formal preparatory events have been scheduled:
- Third round of ?informal-informal? negotiations on the zero draft of the UNCSD outcome document, New York, (29 May -02 June 2012)
- 3rd Meeting of the UNCSD Preparatory Committee, Rio de Janeiro (13 -15 June 2012). You can find a draft program of work for the Prepcom online here
Q12: I heard there is a second level of accreditation for participation, how do I get these?
No other ?accreditation? is necessary. There will be a limited number of spaces in the plenary room where the Conference will be held as well as for participation in the roundtables. For these events, secondary passes will be distributed through the Major groups Organizing partners. To find out how to contact the Organizing Partners, access online here according to your Major Group sector. Please note these passes will be very limited and a process and criteria are being developed by Major Groups organizing partners to ensure a regional, gender and north-south balance in an inclusive and transparent way. You can find a draft program of work for the Conference online here .
Q13: What is ECOSOC consultative status?
Consultative status with the UN Economic and Social Council (ECOSOC) is granted to non-governmental organizations (NGOs) upon recommendation of the ECOSOC Committee on NGOs, which is comprised of 19 UN Member States. After meeting certain criteria and demonstrating that their work is relevant to the aims and purposes of the UN, those NGOs acquire consultative status with ECOSOC, which entitles them to send representatives to attend intergovernmental meetings convened by ECOSOC and its subsidiary bodies, such as the Commission on Sustainable Development (CSD). ECOSOC consultative status is also required for participating in meetings of the Rio+20 Preparatory Committee. The list of organizations currently in consultation with ECOSOC can be found here.
Q14: What is the CSD Roster?
In 1992, under an ad hoc arrangement established for the 1,378 NGOs that were accredited to the UNCED conference in Rio de Janeiro (known as the Earth Summit), a list of 539 organizations not holding ECOSOC consultative status was drawn up for placement on the CSD Roster, to enable them to attend meetings and participate subsequently in the work of the UN Commission on Sustainable Development (CSD) without necessarily obtaining full ECOSOC consultative status (ECOSOC decision 1993/220). By ECOSOC decision 1996/302 (26 July 1996), it was decided that those 539 NGOs (without ECOSOC consultative status, but placed on the CSD Roster for the purpose of the work of the CSD) would be accorded expedited consideration to obtain ECOSOC consultative status at the Roster Level, only upon completion of a simple request form submitted to the Committee on NGOs, if they wished to expand their participation in the work of the Council. In 2001, the Committee on NGOs amended the 1996 provision by ECOSOC decision 2001/295 which stipulated that organizations wishing to establish a relationship with ECOSOC would have to go through the same application process as all other organizations requesting consultative status, with the sole provision that the Committee on NGOs would still undertake consideration of those applications as expeditiously as possible. No new organizations have been added to the CSD Roster since its creation.
Q15: What about the NGOs that were accredited to the World Summit on Sustainable Development?
In 2002, 737 organizations were accredited to the World Summit on Sustainable Development (WSSD) in Johannesburg, South Africa (list available online here). WSSD accreditation was granted on a temporary basis, however the UN General Assembly decision 66/544 invited WSSD-accredited NGOs to participate in the Rio+20 process, and they are thereby invited to pre-register for the Conference online here by 20 May 2012.
Q16: How do I apply for consultative status with the Economic and Social Council (ECOSOC)?
Information on applying for consultative status with the UN Economic and Social Council (ECOSOC) is available online here. You can also contact the UNDESA NGO Branch online here.
Q17: What if I do not belong to an organization? Can individuals participate?
Unless you are affiliated with an accredited NGO (non-governmental organization) or IGO (inter-governmental organization), or you are part of a national government delegation, UN rules do not allow an individual to participate in official meetings in one?s own personal capacity. You can contribute to the conference however. See Question 25 below.
Q18: How can experts from the academic world participate?
The Rio+20 process adheres to the structure of Major Groups that was outlined in Agenda 21. The Rio+20 process adheres to the structure of Major Groups that was outlined in Agenda 21. Experts from the fields of science, technology and education must be affiliated with an accredited organization. You may query the database of accredited organizations online here. You may also wish to contact the Major Groups organizing partners for the Scientific and Technological Community or the Non-governmental Organizations sector. You can also participate in the Forum on Science, Technology & Innovation for Sustainable Development held in Rio from 11-15 June.
Q19: I am the mayor of a city. How can I participate?
The Rio+20 process adheres to the structure of Major Groups that was outlined in Agenda 21. UN accreditation for local authorities, such as mayors, municipal leaders and other authorities at the sub-national level, must be members of accredited organizations (for example, collective unions such as ICLEI-Local Governments for Sustainability or United Cities and Local Governments, the two organizing partner organizations for the Local Authorities sector) in order to pre-register online for the Conference and its preparatory meetings. You may query the database of accredited organizations online here, but you would be advised to contact the Major Groups organizing partners for the Local Authorities sector. You can take part in the Global Town Hall 18-22 June in Rio
Q20: I represent a private company. Can I participate?
The Rio+20 process adheres to the structure of Major Groups that was outlined in Agenda 21. Private sector entities must be members of accredited organizations (for example, International Chamber of Commerce or World Business Council on Sustainable Development both members of the temporary coalition of business and industry under the Business Action for Sustainable Development) to pre-register online for the Conference and its preparatory meetings. You may query the database of accredited organizations online here, but you would be advised to contact the Major Groups organizing partners for the Business and Industry sector for more information. The UNGC is organizing a Corporate Sustainability Forum in Rio from June 15-18 that you are welcomed to take part in. You can also take part in the Business Action for Sustainable Development 2012 (BASD) Business Day on 19 June. BASD aims to represent the constructive business voice in the United Nations RIO+20 process.
Q21: How can journalists and other media representatives participate?
Media representatives intending to cover the Rio+20 process and its related preparatory meetings can contact UN Media Accreditation and Liaison Unit via telephone at +1 (212) 963-6934/6937, or by email at firstname.lastname@example.org. You can also find information about media accreditation for Rio+20 online here. If you would like to arrange interview with Major groups and other stakeholders please contact the Rio+20 Major Groups / Media Liaison at email@example.com.
Q22: My organization holds consultative status with ECOSOC, but we have not received an invitation letter to participate in Rio+20 and its related preparatory meetings. Do we need one?
The deadline for pre-registration was 27 May 2012.
Q23: Is there any funding available to support my organization's participation in the Rio+20 preparatory process?
Funding for Major Groups participants is extremely limited. In the event that funding becomes available, participants are selected with due consideration for representation from developing countries, particularly least developed countries, and in full consultation with the official Major Groups organising partners. In all other cases, your organization is responsible for arranging your accommodations and travel, including within metropolitan Rio de Janeiro.
Q24: How many representatives are allowed to register?
The UN encourages broad participation and representation from Major Groups and other stakeholders in the Rio+20 process. Presently, there is no policy to limit to the number of representatives each accredited organization can register. However, should there be concerns regarding the safety and security of the official Rio+20 venue, the Secretariat of the Conference reserves the right to deny and/or restrict the access to the Convention Center and to any of the pavilions, or to request registered participants to leave the premises.
Q25: My organization is not accredited but I am interested in contributing to the Rio+20 process, how can I do so?
Accreditation to the UN is not a prerequisite for active and effective participation in the field of sustainable development. There are a number of ways by which you can participate the Rio+20 process, including submitting case studies, registering partnerships, and participating in the national preparatory processes. Requests for these types of participation are typically posted on the official Rio+20 website, and are regularly shared with the Major Groups organizing partners for distribution within their networks ? To find out how to contact the Organizing Partners, access online here according to your Major Group sector. If you are not already in close contact with the organizing partners for your Major Groups sector, you are advised to connect with them as soon as possible in order to receive the latest information and updates. We also would strongly encourage you to post news of your activities and related publications in support of Rio+20 on the official Rio+20 website. Modern communication technologies are also allowing you to support the conference from a far. While not everyone is able to attend and participate in Rio+20 live in person, social media sites like Facebook and Twitter allow for remote participation from all around the world. Join the global conversation on twitter by tweeting us (@UN_Rioplus20) with hashtag #Rioplus20 or #Futurewewant. For complete coverage of the conference, including logistical information, updates and anything else you may need to know, like us on Facebook or follow us on twitter The Sustainable Development Dialogues is an instrument developed by the Brazilian government that increases and improves the participation of non-government actors in the Conference, convening global experts from academia, civil society, private sector and the media to define practical recommendations that will be taken directly to the Heads of State and Government during the High-Level Segment of Rio+20. More information on how to participate can be found online here. Individuals can also contribute to Rio+20 through the United Nations Volunteer program ?VolunteerActionCounts?. The campaign gives individuals like yourself, along with communities and organizations, a chance to show what you are doing for the future of our planet and generations to come. The results of all these volunteer actions will be presented at the United Nations Conference on Sustainable Development, Rio+20 in Brazil. The campaign will make your actions count at Rio+20! Rio+20 is a conference about implementation, and an important part of that is making and delivering commitments. Everybody therefore is encouraged to make voluntary commitments to deliver concrete results for sustainable development. Commitments are invited from various stakeholders, including business and industry, other Major Group organizations, associations, academic institutions, philanthropic organizations, UN entities, partnerships involving more than one stakeholder, and Member States. These will be compiled into an online compendium of commitments on the Rio+20 website. Organizers of side events at Rio+20 are also strongly encouraged to register commitments that result from outcomes of their side events. Get your commitments online now.
Q26: My organization would like to use visual recording equipment at the PrepCom and Intersessional meetings. What is required?
Video and photo recordings of plenary sessions or press conferences are reserved exclusively for accredited media. However, it might be possible for Major Groups delegates to record or take pictures of other meetings, such as side events, provided their equipment is small (no tripods allowed), and that they film from their seats in order not to disrupt the event. Delegates intending to record meetings should contact the event organizers in advance. The conference officer responsible for the meeting will inform UN Safety and Security of any interference arising from the presence of disruptive equipment or devices.
Q27: How do I hold a side event at Rio+20?
On-site side events: More than 500 on-site side events sponsored by Governments, Major Groups, UN system entities and other Inter-Governmental Organizations will be organized during:
- 3rd Meeting of the UNCSD Preparatory Committee (13 -15 June 2012)
- Four Days of Dialogue on Sustainable Development (16 -19 June 2012), and
- The UN Conference on Sustainable Development, Rio+20 (20 -22 June 2012)
Q28: How do I register for a SD-Learning event at Rio+20?
SD-Learning is a capacity building event consisting of multiple courses on crucial aspects of sustainable development. The courses aim at providing participants with practical knowledge and hands-on training from experts around the world. More information about SD-Learning, including the schedule of course, is available online here. Space is limited, so you are advised to apply for participation well in advance. Applications can be made online at the SD-Learning website, starting from 23 May 2012. The deadline for applying to participate in the courses of the SD-learning is was 3 June 2012. Only holders of an official Conference grounds pass will be able to participate in any official proceedings and events on the premises.
Q29. How can I participate in Partnerships events in Rio?
General Assembly resolution 66/197 calls for a Partnerships Forum to be organized as an official part of Rio+20 during 20, 21 and 22 June 2012. The overall objective of the Partnerships Forum is to build on the mandate agreed at WSSD and CSD-11 and reenergize, revitalize and strengthen partnerships as one of the most participatory mechanisms to implement sustainable development and enhance international cooperation. The Forum will consist of highly dynamic and interactive sessions to highlight the significant contributions of partnerships to the implementation of sustainable development, drawing in particular on a decade of valuable lessons learned and experiences since WSSD and looking forward to strengthen this mechanism in the future. The Partnerships Forum is open to all accredited participants (Governments, Major groups and UN system) that have registered and been approved through the UN accreditation process for Rio+20. Please note that session 4 requires pre-registration with a limited amount of participants to be selected for this session. Kindly refer to the Partnerships Forum website for further information. For more information about Rio+20 Partnership Forum kindly visit the UNCSD Secretariat?s website for further information at http://www.uncsd2012.org/rio20/partnerships.html
Q30: How do I host a kiosk or pavilion at Rio+20?
Limited space for gallery style exhibitions will be available for major groups. Please contact your major groups sector organizing partners to get an exhibit or contact Carla.
Q31: Do I need to pre-register speakers for Side events or trainers for SD-Learning events?
Yes! Only holders of an official Conference grounds pass will be able to participate in any official proceedings and events on the premises of the Rio+20 Conference. That includes panellists, speakers and trainers for on-site side events and SD-Learning events. The deadline for all pre-registration was 27 May 2012.
Q32: How can young people participate at Rio+20? What about people under 18 years old?
The UN defines 'youth' as persons between the ages of 15 and 24 years, without prejudice to other definitions used by Member States. 'Children' are considered to be persons under the age of 14. For the purposes of UN conferences and meetings, only individuals over the age of 16 may hold a UN grounds pass. The deadline for pre-registration was 27 May 2012. Participants under 16 years of age may participate in UN conferences and meetings, though only with a designated chaperone. Both participant and chaperone must be pre-registered through an accredited organization. The Major Group for Children and Youth seeks to coordinate global preparations toward Rio+20 and strengthen the voice of its constituents at the intergovernmental level. Young people interested in participating at Rio+20 should link up with the organizing partners for Children and Youth as soon as possible in order to receive important information and updates pertaining to the Conference and its preparatory process. Rio+Twenties, one of the organizing partners for the Children and Youth sector, has prepared a Participation Guide for young people designed to make the Rio+20 process understandable and provide the tools to effectively involve young people. The guide offers specific information for youth, identifies ways to make a real difference and shares a lot of best practices, tips and tricks and existing examples on youth activism. See also the FAQs for youth.
Q33: I have not received a confirmation for my accreditation / When will I know whether my request for accreditation has bene approved?
If you have received a confirmation letter, your pre-registration has been successfully received. You should use the letter to apply for Visa if needed. Registration in Rio Centro Convention Center will open on June 7 in Rio de Janeiro. See registration times here . Your organization is responsible for making the necessary arrangements for your travel and accommodation, including travel within metropolitan Rio de Janeiro. Due to the large number of participants, reservations should be made well in advance. Likewise, representatives should ensure that they have adequate medical insurance prior to their arrival in Brazil. Other Important logistic information can be found online here.
Q34: Are comments made by Member States to the zero draft of the outcome document going to be made available to the public?
Negotiating text of the outcome document will not be made public, but will be accessible to authorized users.
Q35: How do I obtain a visa and how much does it costs?
A visa for entry into Brazil may be required. Participants concerned are strongly advised to seek information on requirements applicable in their case from Brazilian diplomatic or consular missions in their home countries. A list of the Brazilian diplomatic and consular missions can be obtained at: http://www.itamaraty.gov.br/o-ministerio/o-brasil-noexterior. Where a visa is required, applicants are strongly advised to apply as early as possible. Special visa arrangements will be made for the accredited participants from countries where no Brazilian mission exists. The details on such arrangements will be provided by the Host Country authorities. When applying for a visa, representatives of Major Groups must present the letter of invitation sent by the UN confirming their pre-registration to the Conference. Presenting the letter the participant will be exempted from paying the visa fee.
Q36: What do I need to do when I get to Rio?
Registration in Riocentro Convention Center starts on June 07th, hours are available here. Information on shuttle will be posted soon. It is advisable to register as early as you can to avoid long lines. So go to Riocentro Convention Center with your confirmation letter and a valid Photo ID or National Passport to register as soon as you can.
Q37: Will there be transportation for the participants from airport and to the conference venue?
Yes, Shuttle will be available for transportation from the airport to the main hotel areas. Shuttles from the main hotel areas to Riocentro Convention Center will also be available to participants with a badge. On your first trip to the Riocentro, you confirmation letter will be your pass for the shuttle. The Shuttle schedule will be available shortly on the Conference logistics web site.
Q38: How will I be able to stay informed on all the activities going on?
The Major Groups have a daily briefing every morning from 08:50 to 9:50 am, in Pavilion 3 from 13-15 June (we will confirm other venues in time for the briefing held the morning of the Sustainable Dialogue Days and Rio+20 Conference. In the Daily Briefing participants will be updated in the state of negotiations, will receive more information about meetings and side events happening in parallel and be informed about the latest news. Also, each Major Groups will hold a separate meeting in the Major Groups Pavilion (rooms T1 and T11) during specific time of the day. Join your major groups sector meeting to help prepare statements, share with your colleagues and strategize for action. A Major Groups capacity building workshop will also be held before the Rio+20 Conference in Riocentro Convention Center. The presence of all Major Groups participants is extremely important. More information will be posted on the Major Groups website shortly.
Q39: Can I participate in the negotiation?
The Major Groups were assigned 150 secondary passes to access the main plenary where negotiations will take place. These 150 secondary passes will be divided equally between the 9 major groups and the Brazilian Civil Society. Contact your Major Group Organizing Partner now to be part of the process to assign these passes within your major groups sector.
Q40: Will there be meeting room available for my delegation to meet?
There are very limited rooms available in the Major Groups Pavilion in excess of the 9 Major Groups meetings. However, the reminder of the rooms will be made available 24 hours in advance to those groups that will request them based on a first-serve but fair distribution. We will post more information shortly on how to request these rooms.
Q41: Are there rooms available for Major groups press conferences?
There will be one press conference a day dedicated to representatives of major groups and other civil society organizations in the UN media center at Riocentro during the 13 to 22 June period of the Conference. There may be a few additional press conferences scheduled, if slots become available. There will be a Media Advisory Committee that will include media professionals working for major group organizations that interested organizations are invited to nominate representatives to. It will be chaired by and will assist the Rio+20 Civil Society / Media Liaison who will help focus on the topics, messaging strategies, and selection of speakers at each of the daily press conferences. Additional opportunities for major group organizations to obtain interviews by journalists, or to provide information to them, will be facilitated by the Rio+20 Major Groups / Media Liaison. Suggestions or requests for information should be addressed to firstname.lastname@example.org
Q42: Is there a way to quickly catch up on where negotiations stand if I have not been able to follow the negotiation process?
Yes. A Major Groups capacity building workshop will be held before the Rio+20 Conference in Riocentro Convention Center. The presence of all Major Groups participants is extremely important. More information will be posted here shortly. The Secretariat will publish its Rio+20 daily for information on official events. In addition, IISD publishes its daily coverage of the previous day negotiations and Stakeholder Forum provide a daily analysis and reactions to the negotiations called in their ?Outreach? magazine.
Q43: Can I distribute documents in Rio?
Rio+20 Conference has been organized as a PaperSmart conference. This is truly an important step in realizing the Secretary General?s vision of a modern and sustainable organization. An advanced PaperSmart Portal has been developed to use less or no paper during the Conference and access files and information online. This is supported by three additional a e-Publish module that serve the delegates by transferring documents to their mobile devices; e-Media that can make documents available on tablets, flash-drive?s or CD-ROMS; and Print-on-demand which provides hard copies, upon request. Distribution of documents will therefore be limited very and participants are encourage to distribute information digitally.
Q44: Will there be pidgeon holes to distribute books and other material to Heads of states?
There will be a small pidgeon hole but not big enough for books and solely available for the Secretariat distribution of documents.
For more information, contact the Major Groups Programme at: email@example.com.